What can an event planner do to improve? Of course, with some helpful time-saving event planning ideas and methods! In this collection of ideas, we’ve compiled a list of 10 unique and effective productivity techniques that will surprise, inspire, and ultimately educate your event planning process.
Learn new time-saving event planning techniques.
1. Have you established any standards for a last-minute event or contract modifications?
While there are numerous methods to deal with last-minute event modifications, prevention is preferable. So include rules for what happens when significant changes occur 1-3 months out, 1-4 weeks out, and the day of the event in your agreement. Also, be sure you have everything in writing.
Top tip: We all know how important glassware is at any event. From a party to a wedding, drinking glasses can make or break the occasion. Think about getting plastic drink glasses from Drinkstuff for your party to avoid any nasty breakages.
2. At smaller events, try out new personnel.
Working with event staff is a skill all on its own. Don’t put new hires on staff for your most important events until you’ve seen how they do at lesser, less intense ones at least once.
3. Send deadline reminder images to supporters, sponsors, and teams.
There is a scientific basis for meme effects on the human brain. Even if everyone feels your kind reminder emails are annoying, adding a meme may assist stimulate the memory-forming regions of our brains (because by definition, a meme is assigning meaning to an otherwise meaningless image). Online surveys can be employed, for example, to compare various markets or industries to determine which is the best one for a company’s future growth.
4. Contact event vendors to inform them that they should pay late fees.
Nothing can arouse a person’s enthusiasm like seeing money wasted. net the same late fee parameters and figures for your event vendors as you do for your clients (the amount of the fee is irrelevant; what matters is that it should be enough to send shivers down their spines).
5. Allow event attendees to communicate with a chatbot.
Before your event, use chatbots to define your event brand voice and tone, provide customer service assistance, and collect data on your audience using polls or surveys.
6. Create training videos for your event staff.
Send a link to a password-protected video set that employees may view (and preferably be quizzed on) in the week leading up to the event to prepare them for the big day. Here are some examples of using employee training videos that you can immediately apply to your event.
7. Organize all of your event’s social media feeds into one platform.
With services like Buffer, HootSuite, and Everypost, you can aggregate many channels into a single dashboard so that you can get a bird’s eye view of what content you’re sending out and how your event audience is reacting to it without switching between numerous sites.
8. Make use of an event management software that provides everything you need
The finest event management software solutions should assist you in accomplishing things like creating a budget, finding event sites, creating floor plans or layouts, collaborating with key stakeholders, and promoting the event.
9. From your computer, set up texting.
It’s difficult to keep track of emails on your computer and texts on your phone, so consider putting them all in one location. If you already own a Mac, you can probably use iMessage.
10. Establish an event communications center to improve the quality and consistency of information.
The average employee spends 28% of his or her working day sending and replying to emails. You’ll be able to save hours and your entire team by using a single event services platform where you may share documents, consolidate message threads, and receive real-time status updates without ever opening your inbox.